• Location

    Singapore River, Singapore

  • Sector:

    Human Resources & Business Support

  • Job type:


  • Salary:

    S$5000 - S$6000 per annum + + Bonus + Benefits

  • Contact:

    Julia Rowan

  • Contact email:

  • Job ref:


  • Published:

    about 1 year ago

  • Duration:


  • Expiry date:


  • Startdate:



Volt Singapore are supporting a client in the search for and Assistant Office and facilities Manager. This role is urgent and needs the successful applicant to start asap

Role and Responsibilities:

Review on sales productions report and negotiate on contracts and agreements (local and global contracts) for Airlines, Hotels and Serviced apartments

  • Office facilities preventive maintenance service agreement negotiation, including but not limited to:
  • M&E
  • Aircon
  • Sump Pump & Drainage Pump
  • Water Leakage System
  • Vertical wall (landscaping service)
  • Handyman
  • Furniture system
  • Vendor review and contract negotiation for:
  • Stationery & Printing Stationery
  • Pantry supplies & fruit
  • Overseas and Local courier services
  • International mover services
  • Work Pass outsource service / agency
  • Stationery & Pantry equipment
  • Fire safety equipment
  • Provide advice on ad Hoc office facilities maintenance and repair matters, by liaising with Admin personnel and service contractor/renovation company, to provide a solution.
  • Office seating arrangement for onboarding and offboarding, internal transfer.
  • Corporate credit card matters - new application, renewal, termination, monthly report submission.
  • Liaise with travel agents for travel reports, credit card updates.
  • Insurance claims matters - claim status, payment arrangement, liaise with Insurer, Broker, Corp Treasury, Claimants/Origin Office, team to ensure smooth payment.
  • Provide advice on admin day-to-day operations, inclusive but not limited to: reception, tea ladies, cleaners, maintenance, pantry supplies and stationery purchase, despatch, handyman, A&A works.
  • Liaise with Building Management office for all the necessary matters, such as building maintenance matters, power shutdown exercise, road closure, common area repair works.
  • Communicate with a team of Secretary, for matters related to Hotel, Service Apartment arrangement, event coordination (tea ladies & event space set up) and admin related matters on ad hoc basis.
  • Assist in Interim Accommodation for new hires (Expatriate) by collaborating with HR, Department Head and Secretary.
  • Work closely with HQ in India for: monthly admin expense report, invoice payment status, admin related projects and streamlining processes, insurance monthly payment updates.
  • Assist Deputy Manager in year-end budget report preparation and submission.
  • Arranging Temp Admin personal request, to cover team members whenever they are on long leave (3 days and above).
  • Represent Admin in Fire Safety Committee and Fun Committee.
  • Any duty as assigned


  • 5-8 years of relevant work experiences. Someone who is able to lead a team / possess leadership skills
  • Work independently
  • Possess a keen eye for detail
  • Self-starter with minimum supervision required
  • Problem solver
  • Ability to perform under pressure

Please send your resume in WORD format by clicking the apply button below or contact Julia Rowan via email at for a confidential discussion. Please note that only short-listed candidates will be contacted. CEI Reg. Number R1436123 (Julia Kay Rowan).